SCHEDULE A TOUR AT EVERGREEN

We welcome families considering enrolling to visit Evergreen and learn more about our school community.  We lead tours of our campus and classrooms each Monday morning.  To sign up for a tour, please click here.  For more information, if you have questions, please email Sarah Hartnett or call 298-2173, ext. 229.

Please NOTE: Only residents of North Carolina are eligible to apply.

Applications for the 2017-2018 school year lottery will be available online or in the main office after January 3rd, 2017 until March 31st, 2017

  • Charter schools are public schools and free to all. Parents choose these schools for their children as opposed to being assigned to them.
  • State law was changed and the cap of 100 charter schools was lifted. There are currently approximately 160 public charter schools in North Carolina.
  • 51,000 children attend North Carolina’s charter schools. Western North Carolina has 14 charter schools and educates 3,747 children (three of which are in Buncombe County and educate about 1,000 children).
  • Charter schools have a performance contract with the state, which holds us accountable for fiscal health as well as high academic standards. Our charter is renewed every five to ten years through a charter renewal process. We are also held accountable for N.C. testing standards and the requirements of federal No Child Left Behind law.
  • Charter school teachers cite curriculum autonomy, parent/teacher partnership, and collaborative decision making as reasons for higher job satisfaction than reported by district school teachers.
  • Charter schools meet the needs of students who are falling through the cracks in traditional schools, including students with educational needs and the academically gifted.
  • While North Carolina district schools receive millions of dollars a year in capital expense outlays, charter schools receive none of this funding.
  • Under current law, North Carolina charter schools receive only a portion of the proceeds from the North Carolina “Education” Lottery. We do not receive any of the revenue designated for construction.

ADMISSIONS POLICIES AND LOTTERY PROCEDURES

All students eligible for enrollment in a North Carolina public school are eligible for enrollment at Evergreen. Applications for the upcoming year will be posted on our website during our winter break. Applications must be received by March 31 at 4:30 p.m. In the event that you are unable to fill out the online application, you can come by the school and we will help you complete it. The application period is January 1 through March 31 at 4:30 p.m. At that time, it will be determined if we have more applications than spaces available for each grade. If there are more applicants than space available, a lottery will be held to determine admission and the waiting list showing Order of Entry. The lottery will take place on Thursday, April 6th at 9:00 AM. This is an open meeting and everyone is welcome. Any applications that are received after the March 31 deadline will be added to the waiting list in the order that they are received.

Lottery Results

The results of the lottery will be sent out on the day of the lottery. We'll let you know whether or not the child got a space or what number on the waiting list they are. 

The Lottery Process

The lottery will be conducted in the following manner:

  1. The lottery will take place on Thursday, April 6th at 9:00 AM at Evergreen. All applicants have the right to be present and witness the drawing. 
  2. The official lists of all applicants by grade will be open to inspection by the applicants for a 30-minute period prior to the scheduled drawing. The names on each list will be consecutively numbered, beginning with the number “1”. 
  3. The lottery will be conducted by an independent Certified Public Accountant or by an elected official.
  4. The lottery official will blindly draw numbers, one by one from the container, and will publicly announce each number.  An impartial recorder will confirm and record each number exactly in the order it was drawn to create an order of entry for applicants.
  5. The order of entry will determine the order in which openings will be filled in each grade.  When a class is full, the order of entry will form a waiting list.

Enrollment Priority:

Evergreen will follow all rules and regulations regarding enrollment priority as specified in charter school law. The following groups will have enrollment priority at Evergreen in this order:

  1. Children of full time Evergreen employees (not to exceed 15% of total school population). If there are more employee children applying than space available, a separate lottery will be held prior to the general lottery to determine the Order of Entry for employee children.
  2. Siblings of currently enrolled students. The law defines a sibling to include any of the following who reside in the same household: half siblings, step-siblings, and children residing in a family foster home. If there are more siblings applying than space available, a sibling lottery will be held prior to the general lottery. This will determine the Order of Entry for siblings.   
  3. Children of active board members in good standing who have served on the board at least one year (not to exceed 15% of total school population). If there are more board member children applying than space available, a separate lottery will be held prior to the general lottery to determine the Order of Entry for board member children.

Multiple Birth Siblings

If multiple birth siblings apply to the school, they will be entered in the lottery as one number. When that number is drawn and a class opening is available, they all SHALL be offered enrollment. If their number is drawn and there are fewer class openings than multiple birth siblings, they will all be admitted until we reach building code capacity. In the case that there is not building capacity for some of the multiple birth siblings, a separate lottery, held prior to the general lottery, will determine the siblings’ order of entry. In the case that there is not a class opening when a multiple birth number is drawn, all multiple birth siblings will be put on the waiting list. Their order of entry will be determined in a separate lottery prior to the general lottery.

Evergreen Community Charter School’s Right to Refuse Enrollment

Evergreen reserves the right to refuse to enroll any student currently under a term of expulsion or suspension by his or her school until that term is over. 

Evergreen reserves the right to refuse to enroll a student if a parent willingly and knowingly provided incorrect information on the application.

Acceptance of Enrollment

Parents/guardians will have until two weeks after the enrollment packet is sent out to accept or decline enrollment. If the school does not hear from the parent/guardian by this date, the school will make reasonable attempts to contact the parent/guardian. If there is no response, the school reserves the right to remove the student from their enrollment roster and offer the next student on the waiting list the spot.

If a student has accepted enrollment at the school, but does not appear at the school on the first day, the school will make reasonable attempts to contact the parent. If there is no response from the parent within 24 hours, the school reserves the right to remove the student from their enrollment roster and offer the spot to the next student on the waiting list. 

Admission of Retained Students

If a student is admitted to the school for a given grade level but, after admission, is retained by his or her current school, Evergreen will honor the decision of the current school regarding appropriate grade placement. If a space is not available in the grade in which the student is retained, that student shall be put on the waiting list directly behind any children of employees, siblings of currently enrolled students and multiple birth siblings who may be on that waiting list.

Approved by Evergreen Community Charter School Board of Directors 1/16/2014. Revised 11/20/2014.

Early Admission to Kindergarten at Evergreen Community Charter School

Evergreen Community Charter School strongly discourages the enrollment of students prior to age five.  It is our experience and belief that children benefit from the stimulation and preparation of a preschool or less structured educational environment in their preparation for school readiness and academic/social success.  If a parent chooses to apply for early admission to kindergarten, all criteria in the following policy must be met. This policy is aligned with the NC State Board of Education Policy 16 NCAC 6E.0105, delineates the standards for early admission to kindergarten, and is stated below.

To determine the eligibility of a four-year-old child to enter kindergarten, the executive director or associate director shall confer with a committee of professional educators to consider for each child the following factors:

  1. Student Aptitude. The child shall be precocious in academic and social development and shall score at the 98th percentile on a standard individual test of intelligence on either the Stanford-Binet or The Wechsler Preschool and Primary Scale of Intelligence administered by a licensed psychologist. 
  2. Achievement. The child shall be functioning from two to three years beyond the child's peers. The child shall score at the 98th percentile on either reading or mathematics on one or more of the following standard tests of achievement: the Woodcock-Johnson, the Test of Early Mathematics Ability (TEMA), and/or the Test of Early Reading Ability (TERA).  The test must be administered by a licensed psychologist, a member of the psychologist's professional staff, or a professional educator who is trained in the use of the instrument and who has no conflict of interest in the outcome of the assessment.
  3. Performance. The child shall be able to perform tasks well above age peers as evidenced by behaviors in one or more areas such as independent reading, problem solving skills, advanced vocabulary, and some writing fluency. The parent shall submit a sample of the child's work that shows outstanding examples of ability in any area including, but not limited to, art, mathematics, writing, dramatic play, creative productions, science, or social interactions. The executive director or associate director may also require an Evergreen Community Charter School teacher to complete an informal reading assessment of the child. 
  4. Observable Student Behavior/Student Interest. The child shall demonstrate social and developmental maturity sufficient to participate in a structured setting for a full school day. The child shall be capable of following verbal instructions and functioning independently within a group. The parent shall provide two recommendation letters with specific documentation of physical and social maturity from preschool teachers, child care workers, pediatricians, or others who have direct knowledge of the child. Useful documentation checklists include the California Preschool Competency Scale, the Harrison Scale, or any other comparable scale of early social development.
  5. Motivation/Student Interest. The executive director or associate director shall conduct an informal interview with the child, which may include observing the student in an Evergreen Community Charter School kindergarten classroom at Evergreen, and a more structured interview with the parent to determine if the child displays a thirst for knowledge and seeks new and challenging learning situations.

The parent shall present the information required by items 1 and 2 of this policy to the executive director or associate director no later than June 30 and the information required by items 3 , 4 and 5 of this policy no later than May 30. All testing shall be administered after the April 16th that follows the child's fourth birthday. The executive director or associate director shall decide whether to accept the parent's request for enrollment within three weeks after receiving this information. Should the student be accepted through the lottery, the executive director or associate director may conditionally enroll the child for up to thirty days in order to determine whether the child is able to adjust to the school setting. If the executive director or associate director determines that the child is not adjusting to the school setting during the first two weeks, the executive director or associate director shall invite the parent to assist in the development of intervention strategies for the child. If those strategies are not successful within the next 5 school days, the executive director may deny the request for enrollment. However, the executive director shall provide the parent at least 5 days notice before exiting the child from school so the parent may arrange child care, if needed.

Early admission to kindergarten shall not automatically result in the placement of the child in the Program for Advanced Learners (PAL). By the time the child has been enrolled for 90 calendar days, or at any earlier time that school officials determine that the child has adjusted satisfactorily and shall be allowed to remain in school, the PAL coordinator shall review the child's information to determine if the child shall receive gifted services. If the team determines that the child shall receive gifted services, it shall develop a differentiated education plan for the child.

Approved by Evergreen Community Charter School Board of Directors 3/15/2012