Most Recent Approved Minutes from Evergreen's Board Meeting
Note that these minutes are the most recently approved, so they appear here after one month. To inquire about these or other meeting's minutes, email board@evergreenccs.org.
Date: April 10, 2008
Time: 5:30 pm
Place: Mike Sule’s 6th Grade Classroom
Present: Susan Gottfried, Peggy Silvers, Danielle Moser, Heather Tate, Stan Cross, Michael Sule, Jason Pastucha, Dave Torbett, Phil Ellis
Absent: Ron Maynard, Steve Grabenstein, Jonathan Lucas
Visitors:Beth Rhatigan, David Spector
Call to Order:5:38 pm, meeting called to order by Stan Cross
The meeting began with a moment of silence and the reading of the ECCS mission statement.
1. Visitor Recognition
David Spector, neighbor and new student’s parent, Beth Rhatigan, student’s parent and N & E Committee member.
2. Correspondence
None
3. Approve Minutes
Danielle Moser moved to accept and approve Minutes from the March 13th Board Meeting.Motion was seconded by Susan Gottfried. All in favor with Dave Torbett, Jason Pastucha, Mike Sule and Phil Ellis abstaining.
4. Action Items
A. Approve the 2008-2009 Planning Budget
This budget does not include federal revenue. The budget is based on 378 students including 60 EC students. Maximum capacity at current class size limits is 382. Current annual daily membership is 380. 2007-08 is based on 375. Our waiting list is growing. State revenue is estimated at 3% above 07-08, as this is a better estimate of our actual allotment (per Acadia in past years). Susan highlighted features of the planning budget. AYP was not included in the planning budget. Fundraisers were discussed with the Development Committee. Pizza and coffee sales were included in the budget for documentation purposes. This budget reflects moving Lead Teacher salaries up a step (to account for increased years of experience) then estimated 5% increase to stay at 100% of state salary. For those already at 100% because of Master Level Status, this budget adds $1000. stipends for mentoring/leadership duties. The budget includes 4% salary increase for returning associates. A state level increase for National Board Certified Teachers was discussed as a method of teacher retention. Another idea discussed for retaining teachers was the accumulation of annual/medical leave days. Funding sources would need to be developed in order to implement these ideas at present. Discussion was held empowering Susan to create a full time music teacher position. The budget adds a Spanish teacher for grades 6-8 (5 hours per week) and eliminated Spanish teacher for grades K-2. This budget supports increased emphasis on Environmental Education by moving EE Coordinator duties from 10-32 hours per week and moving salary toward administrative level. Jason moved to approve the EE Coordinator position at a 32 hour position and the budget as is. No one seconded. Discussion was held to increase the EE Coordinator duties to 40 hours per week. Danielle Moser moved to amend the EE Coordinator to a full time position up to a $40,000. annual salary. Phil Ellis seconded. Discussion ensued regarding the EE Coordinator position and Music teacher position. Dave Torbett called to question and vote to end discussion. Vote was called to stop the discussion, majority passed. Dave Torbett requested that the voters be identified for the record. Vote was held, agreed: Stan, Danielle, Peggy, Mike and Phil. Opposed: Heather, Dave, Jason and Susan. Susan reports that the Administrators feel that we are moving in the right direction in regards to the budget. Susan mentioned the 5-10 year plan to move associate directors’ salaries and special services coordinator salary to 100% of state scale for assistant principals had been adopted with this budget. The ELOB budget will be taken out of contingency and this contract is decided year by year. Dave Torbett moved to amend the budget by increasing the music teacher to a full time position and removing the $1000. stipend and to approve the 2008-2009 planning budget in its amended entirety. All approved with Heather, Dave, Jason and Susan abstaining.
Dave Torbett will sign a statement that this 2008-2009 Planning Budget has been approved by the Board.
B. Approve Bylaw changes
Danielle Moser presented proposed bylaw changes:
- Article IV, 2. Annual Meeting
The annual meeting of the members will be held by the end of the school year to conduct such business as may be appropriate.
- Article V, 2. Number and Qualifications
The Board of Directors shall have a minimum of 5 11 and a maximum of 19 29 voting members. The Board shall consist of at least 2 3 faculty members, 2 4 members of the parent body and 1 4 member from the greater community.
- Article V, 4. Election of Board Members.
Board Members shall be elected at the Annual Meeting that will be held at the end of each school year.
- Article V, 6. Termination
Each Board Member shall hold office until resignation, removal, disqualification, or his/her successor shall have been elected.
- Article V, 12. Standing Committees of the Board
These committees may include but are not limited to finance policy, long range planning, or any other committees of the Board deems necessary. Faculty members shall not chair a standing committee, with the exception of the School Improvement Team. Although a faculty member can chair the SIT committee, it is not a requirement. Board Officers shall not chair a standing committee with the exception of the Treasurer.
- Article V, 13. Correspondence to the Board
At the start of each meeting, correspondence to the Board shall be acknowledged.
- Article VI, 1. Officers of the Corporation
The same person may not hold more than one office.
- Article VI, 2. Election and Term
A slate of candidates to serve as the officers of the corporation for the coming year will be nominated at the December meeting and will be begin serving on January 1st. The officers elected shall serve for a term as an officer of one year of the year of their election or until his/her, resignation, retirement, removal, disqualification or his/her successor shall have been elected and qualified.
- Article VI, 6. Executive Committee
The Executive Committee is comprised of the President, Vice President, Treasurer, and Secretary. It shall meet as deemed necessary. Faculty members are prohibited from serving as President, Vice President, Treasurer or Secretary.
The President shall preside over meetings of the members and the Board of Directors and act as liaison between the Board and the Executive Director. The President is responsible for the agenda for each meeting of the Board of Directors. Directors and members may also request that specific agenda items be included, and the President shall accommodate such requests in so far as is reasonably possible. The members of the corporation and shall see that all Board Members and members are informed of the issues to be discussed at their respective meetings. In general he/she shall perform all duties incident to the office of President and such other duties as may be prescribed by the Board of Directors from time to time.
- Article VI, 11. Treasurer
The Treasurer may delegate day-to-day management of finances to the Executive Director, Business Manager, or other responsible individuals approved by the Board. The Business Manager and the Treasurer will be responsible for maintenance of the financial records of the corporation in good order.
- Article VIII, 2. Professional Staff
- a. The teaching staff shall be employed by the School and shall have full authority to develop and implement the day to day educational program consistent with the educational philosophy as described in our charter agreement with the State of North Carolina and the policies established by the Board of Directors. Professional staff may not serve as members of the Executive Committee as dictated by the demands of their positions.
Suggestion was made to put into the Community Handbook that interested parents should commit to 6 months on Board Committees and interested community members should attend two Board meetings prior to becoming board candidates.
Recommendation was made by the Nominating and Evaluating Committee to accept the bylaw changes. Susan Gottfried seconded the motion, all approved.
Dave Torbett would like to state in the minutes that the Finance Committee appreciates the work done by Susan Gottfried on the budget and Danielle Moser and the Nominating and Evaluating Committee.
Jason Pastucha left the meeting.
- C. Green School Project RFPs
Danielle Moser developed RFPs for the Development Committee and sent it out to three vendors: CommunicationMark.com; Sims Steele Consulting; and Carol Lawrence, Consultant. Responses were made available to the Board for review. Pros and cons were discussed regarding each vendor. Dave Torbett moved to accept the Recommendation by the Development Committee to accept the Carol Lawrence, Consultant proposal. Susan Gottfried seconded. All approved.
The Board expressed their appreciation to Danielle Moser for her efforts in researching for the RFPs.
The Development Committee recommended that the Board approve funding for the EMBE band CD, to be paid back with the proceeds of the sale, as in prior years. Dave Torbett seconded, all approved.
5. Discussion items
A. Vision and Mission Statement
Discussion item was deferred until next month.
B. Annual Membership Meeting
The Annual Membership Meeting and Spring Concert (Marimba Band) will be Thursday, May 8. New Board members and bylaw changes will be voted on. The regular Board Meeting will be held at 5 pm, prior to the Membership Meeting. A public correction of this Board Meeting time has been communicated.
6. Committee Reports
No questions.
B. Director Report
No questions.
C. Development Committee
No questions.
D. Nominating and Evaluating Committee
Statements were signed by Board members pursuant to North Carolina General Statutes 55 A-8-30 and 55A-8-31 regarding conflict of interests.
Director evaluations for Board members will be distributed at the May Board Meeting.
E. Facility
No report.
F. Grievance
No questions.
G. School Improvement Team
No questions.
H. Sustainable Model
The Committee has not yet met.
I. Executive Committee
No questions.
J. Master Plan
Discussion was deferred
7. Personnel or Legal Matters (Closed Session)
David Torbett made motion to go into closed session. Motion seconded by Heather Tate. All in favor. Time: 9:28pm. Danielle Moser moved to come out of closed session, Heather Tate seconded, all in favor– 9:40pm.
8. Approval of Minutes from Closed Sessions
Danielle Moser moved to approve the minutes from the March 13, 2008 closed session. Susan Gottfried seconded, all approved with Mike Sule, Phil Ellis and Dave Torbett abstaining.
Jonathan Lucas excused himself from the meeting.
9. Slate of Candidates for Prospective Board Members
Nominating and Evaluating Committee recommends the Board accept this slate of candidates for prospective Board Members: Jason Carter, Beth Rhatigan, Jessica Roberts, Dave Spector, Maureen Motley, Dan Leroy, and Susan Sachs. Dave Torbett seconded, all approved.
10. Items for next month’s agenda
Vision and Mission Statement
Master Plan Discussion
11. Reflection
Stan thanked everyone for their patience and perseverance throughout the budget meeting..
Meeting Adjourned: 9:45 pm.
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